Cheating Policy

(Policy Number 2-G-4)

1. Statement of Purpose
Fanshawe College seeks to ensure an environment of intellectual integrity in both the learning and evaluation processes taking place in the College. To protect this integrity and the rights of all students, this policy and procedure has been created.

Academic integrity is expected and required of all Fanshawe's students. Students are responsible and accountable for personally upholding that integrity. Cheating will not be tolerated, and students found guilty of cheating in any way will be disciplined in accordance with this policy.

2. Cheating Offences
Cheating offenses include, but are not limited to, the following:

  • Copying from another student in a test or examination situation.
  • Copying and submitting in whole or in part the work of another in an assignment, report, project, etc. as one's own.
  • Copying and submitting, in whole or in part, electronic files or data created by another person without the instructor's permission.
  • Using unauthorized material or aids in the preparation of an assignment or project.
  • Possessing unauthorized material or aids in a test or examination situation.
  • Claiming to have completed assigned tasks that were, in fact, completed by another person.
  • Plagiarizing materials or works, in whole or in part, prepared by another person without citing appropriate reference credit.
  • Allowing another person to take a test or examination in one's place.
  • Altering or falsifying academic records in any way.
  • Submitting false medical, academic or other documentation required by the College.
  • Improperly obtaining through theft, bribery, collusion, or otherwise any test or examination paper prior to the date and time for writing such test or examination.
  • Aiding or abetting anyone in a cheating offence.

3. Procedure
3.1 When a student is suspected of cheating, the instructor, invigilator or other individual who suspects the student of cheating will, at the earliest opportunity, investigate the situation, discuss the matter with the student and come to a decision regarding the student's guilt or innocence.

3.2 In the event a decision is made under 3.1 that the student is guilty of cheating, before determining an appropriate penalty, the course instructor will ascertain from the Registrar's Office whether the student has been found guilty of any previous cheating offence while enrolled at Fanshawe College and consult the student's program coordinator/manager.

3.3 In the event that the instructor determines this to be a first offence for the student, the instructor will apply an appropriate penalty subject to the limitations in section 4. The instructor should give due consideration to the seriousness of the offence as well as the impact of the penalty imposed on the student's education. The penalty should also be consistent with the range of penalties outlined in section 5 of this policy.

3.4 In the case of a student's first offence, the instructor imposing the penalty will fully complete the College's "Academic Offences Form", providing copies to the student, the student's Program Chair, and the office of the Registrar.

Where the instructor has determined that this is not the student's first offence and has concluded the student is guilty of a further offence, the instructor will complete the College's "Academic Offences Form," excluding the penalty portion of the form. All copies of the form should then be forwarded to the student's Program Chair.

3.5 In the case of a second offence by the student, the student's Program Chair will determine the appropriate penalty for this offence and will ensure that the penalty is more severe than the penalty imposed for the previous offence. The Program Chair will complete the penalty section of the College's "Academic Offence Form," providing copies to the student and the office of the Registrar, and retaining a divisional copy. The student will be advised on the Academic Offence Form that if found guilty of a third offence of cheating at Fanshawe College, an automatic penalty of expulsion from the College will result.

4. Penalties
A student guilty of cheating will be subject to a penalty appropriate to the nature and seriousness of the offence. A record of all such cases will be kept in the Registrar's Office. Second offences for the same individual will be subject to a more serious penalty than the one previously imposed.

The following penalties may be applied:

4.1 Reprimand.

4.2 Requirement that the student repeat and re-submit the SAME OR AN ALTERNATE assignment. In such cases, the grade or mark awarded will be reduced or limited at the discretion of the faculty member.

4.3 A mark of "0" will be given for the assignment with no opportunity to resubmit. This may result in failure of the course.

4.4 A failing (F) grade will be awarded in the course. This penalty will only be imposed following consultation with the student's program coordinator, if any. The faculty member will make the final decision.

4.5 Immediate suspension from the College for a period not less than the end of the current semester in which the student is enrolled nor more than one year. This penalty will result in automatic failing (F) grades in all courses in which the student is registered, and no fees will be refunded for that semester. This penalty will only be imposed by the student's Program Chair on the recommendation of the staff member involved in investigating the incident. Failure of the Chair to implement the recommendation may be appealed by the staff member to the Chair's immediate superior. (See College Policy 2-G-1, section 4.2.1, for further information concerning suspension.)

4.6 Expulsion from the College, permanently recorded on the student's record and any Statement of Academic Achievement. This penalty will result in automatic failing (F) grades in all courses in which the student is registered, and no fees will be refunded for that semester.

This penalty will only be imposed by the student's Program Chair on the recommendation of the staff member involved in investigating the incident. Failure of the Chair to implement the recommendation may be appealed by the staff member to the Chair's immediate superior. (See College Policy 2-G-1, section 4.2.2, and College Policy 2-A-3, section for further information concerning expulsion and readmission following expulsion.)

5. Appropriate Penalties for Cheating
This section provides both direction and guidelines to those individuals (faculty and administrators) responsible for imposing penalties for cheating. As outlined in this section, certain offences carry minimum penalties which must be applied consistently throughout the College. In many instances, however, there is discretion in the application of a penalty, but that discretion should fall within the limits herein proscribed. To ensure as consistent a treatment as possible, consideration should be given to the extent to which the student was aware, or ought to have been aware, that what he/she was doing constituted an academic offence. For example, where students are permitted to work in groups of two or more in preparing an assignment or project and where each individual student is required to make a separate submission, faculty must ensure that students have been given clear direction as to the extent submitted work by individuals may be common. In the event a student is found to be cheating in such a situation, the penalty should be mitigated if there is good reason to believe the student did not understand the action as inappropriate.

The following penalty ranges for academic offences under this policy must be followed:

  Academic Offences
 Appropriate Penalty
 1. Any third offence under this policy  4.6  2. Aiding or abetting anyone in any cheating offence  The same penalty which would be applied for the actual cheating offence  3. In a test or examination situation, copying from others or possessing unauthorized material or aids
 4.3 to 4.5  4. Submitting the work of another as one's own and plagiarism  4.1 to 4.4  5. Allowing another person to take a test or examination  4.6  6. Altering or falsifying academic records  4.4 to 4.6  7. Submitting false documentation  4.1 to 4.4
 8. Improperly obtaining a test or examination  4.4 to 4.6


6. Student Appeals

A student may appeal a decision that he/she is guilty of cheating or the appropriateness of the applied penalty by completing the appeal form from the Office of the Registrar for appealing grades or academic decisions. Any such appeal must be made within 15 days of the student's learning of the decision or the penalty. As with grade appeals, the student will be entitled to two levels of formal appeal. Any decision following the second level appeal will be final.

During an appeal of suspension or expulsion, if there is no issue of safety to others, the student will be allowed to continue in the course or program until any appeal has been heard and resolved.

Comments or questions about this policy should be e-mailed to:

registrar@fanshawec.ca
Fanshawe College of Applied Arts and Technology,
London, Ontario