Withdrawal and Refund of Fees Information

Students considering withdrawal within the first ten (10) days of classes must fill out an "Application for Student Withdrawal" form which is available in the Office of the Registrar, Room E1012 (London Campus).

After the first ten (10) days of classes, students are expected to meet with a College counsellor. The "Application for Student Withdrawal" form will only be available from Counselling and Student Life Services, Room F2010 (London Campus). Remember - there are always alternatives to withdrawing from your program. Please make sure you explore all of your options before leaving.

Full-time day students, who officially withdraw by completing an "Application for Student Withdrawal" form within the first ten (10) days of classes, are entitled to a refund of all the tuition fees paid except for $100.00** plus any additional administrative charges.

Part-time day students, who officially withdraw by completing an "Application for Student Withdrawal" form within the first ten (10) days of classes, are entitled to a refund of the tuition fees paid except for an administrative fee of $20.00 per course.

Full-time and part-time day students, who officially withdraw by completing an "Application for Student Withdrawal" form after the first ten (10) days of classes, are not entitled to a refund of any fee(s). After the first ten (10) days of classes, students are responsible for payment of fees required for that level plus any administrative charges until an unpaid balance is paid in full. Students are responsible for ensuring that a completed withdrawal form is received by the Office of the Registrar within the first ten days of classes of a level.

If a student withdraws from a program within the first 10 days of classes, there is no record of enrollment.

If a student withdraws from a program after the refund date (the 10th day of classes) but before the withdrawal without academic penalty date, the student will be assigned a 'W' grade on the academic record in all their courses; there is no return of fees.

Withdrawal after this date (the withdrawal without academic penalty date) may result in an 'F' grade on the academic record in their courses; specific course grades will be determined by the individual course's professor of record. Grades are assigned in compliance with the 'Course Grade System' policy 2-C-04. Withdrawal without academic penalty falls between the refund date and a date representing 70% of the total course duration calculated from the course start date.

Students who withdraw from the College must return their Campus Card and London Transit Bus Pass along with their completed "Application for Student Withdrawal" form.

It is important that students formally withdraw from the College by completing an "Application for Student Withdrawal" form even if no refund is available so that the fact of withdrawal will be recorded by the Office of the Registrar on the student record.

Students who leave the College without completing the formal withdrawal procedure may jeopardize their academic record at the College, jeopardize their chances for re-admission to the College at a later date or to another post-secondary institution.

In addition, students who leave without completing the formal withdrawal are still responsible for any outstanding fees and administrative charges for the program level until an unpaid balance is paid in full. Withdrawal from a program may affect those students who have received OSAP.

The official date of withdrawal is the date the withdrawal form is received by the Office of the Registrar.

Students are responsible for the payment of all fees for a program level unless a written notification is received by the Office of the Registrar by one of the following deadline dates:

a) Before the Start of Classes

• student is responsible for payment of the Non-Refundable Confirmation Fee ** plus an administrative charge on an unpaid balance

b) From the Commencement of the Semester to the Tenth (10th) Day of Classes,

• student is responsible for payment of the Non-Refundable Confirmation Fee ** plus administrative charges
• an "Application for Student Withdrawal" form available from the Office of the Registrar must be completed and received at the Office of the Registrar, Room E1012.

c) After the Tenth (10th) Day of Classes,

• student is responsible for ALL fees for the current program level plus administrative charges
• an "Application for Student Withdrawal" form available at the Counselling and Student Life Services, Room F2010 must be completed and received by the Office of the Registrar.

** The Non-Refundable Confirmation Fee for International Students is $250.

Administrative charges are non-refundable.

The withdrawal deadlines are applicable to full-time and part-time day post-secondary students only. Adult Training and Apprenticeship Training students are advised to contact the Office of the Registrar if refund deadline information is required.

Tuition, Education and Textbook Amounts Certificate
A Tuition, Education and Textbook Amounts Certificate (Form T2202A) for income tax purposes will be provided to each eligible full-time and part-time student in the February following the taxation year. These forms will be available through WebAdvisor. These forms should be retained.

Fee Appeals
Students who withdraw from a program or course past the deadline have the right to appeal the withholding of these fees (policy 2-E-01, section 3.16). Students who wish to appeal the withholding of fees must submit a written appeal to the Fee Appeal Committee, and clearly state the reasons the appeal should be considered. Dates, circumstances, how these circumstances affected the student's ability to continue in their program or course, and substantiation to verify these circumstances must be provided. Students have thirty (30) calendar days from the last day of the academic semester to make an appeal for that semester.

Part-Time Students - Continuing Education
Students are responsible for notifying the Office of the Registrar, in writing, of their withdrawal from a course(s). Upon request, a student will be issued a partial refund if they withdraw from a course no later than the refund deadline. For most courses, this is the day before the start of the third scheduled class. The refund will be less an administration charge plus GST where applicable.

Please note: the symbol associated with the Refund Legend in the course guide to determine which refund date is applicable. Courses with ancillary fees which include consumables may withhold additional fees for materials used/retained by the student prior to the withdrawal. Exceptions to this timeframe can exist for courses of less than five (5) weeks duration, online distance education and self-study courses.

The administration fee, plus GST where applicable, will be charged for course transfers.

English as a Second Language (ESL)
Students who withdraw from the College within five (5) calendar days of the commencement of ESL classes are entitled to a refund of all tuition fees less the non-refundable fee established in accordance with Ministry policy. Students who withdraw after the fifth (5th) calendar day of class are not entitled to a refund of any fee(s).

Apprenticeship
Full-time apprentice students who withdraw prior to the third class meeting are normally entitled to a refund of tuition fees paid except for $100.00 which will be retained by the College.

Adult Training
Adult Training students' fees may be refunded in accordance with the Policy Framework from the Ministry.

International (SPP - India)
Please click here for information about withdrawal from Fanshawe College for students in the Student Partnership Program, India.