Information for Fall 2021 Students

 

COVID-19 documents and forms for students, staff, visitors and contractors

 


Updated September 13, 2021

Vaccine policy for all students, employees, contractors and visitors

This message is being sent to all employees and students. Please also see the attached COVID-19 Vaccine Requirement Frequently Asked Questions.

As announced last week, Fanshawe College is implementing a vaccine policy for all students, employees, contractors and visitors who attend any Fanshawe campus or affiliate locations. These policy requirements, summarized below, have a grace period until November 5, 2021.

All students, employees, contractors and visitors have until November 5 to be compliant with the policy. Those who are not fully vaccinated by November 5, 2021 and do not have an approved medical exemption will not be permitted on campus. The full policy will be finalized and posted online by September 7, 2021.

Some of the key requirements of the vaccine policy include:

  • Anyone coming to campus must be fully vaccinated by November 5, 2021. “Fully vaccinated” means you have received a full series of doses of a Health Canada or Public Health Ontario approved COVID-19 vaccine and having reached the 14 day mark since the second dose (meaning you must receive your second dose by Friday, October 22 to be compliant with the policy).
  • Fully vaccinated individuals will be required to register their vaccination status through a secure electronic registration system. The College will provide a detailed explanation of how to register your vaccination status in the next few weeks. You will only be required to register your full vaccination status once, unless new public health measures or government requirements are introduced. The College will not have access to personal health information, only confirmation of a person’s vaccination or medical accommodation approval.
  • Individuals may apply for an exemption for medical reasons. Those with an approved medical exemption (after November 5, 2021) will be required to provide proof of a negative test result within the last 72 hours. The College will provide more information shortly about where and how you can get tested and provide those results.
  • After November 5, 2021, those who are not fully vaccinated and do not have an approved exemption will not be permitted on campus.
  • Before November 5, 2021, more information will be provided to employees who choose not to receive the COVID-19 vaccine, and who will not have an approved exemption.
  • After November 5, 2021, students who choose not to receive the COVID-19 vaccine, and who do not have an approved exemption, will have their on campus studies deferred or transitioned to fully online delivery – if this method of delivery is available. Further information will be available when we have determined the process to implement this requirement.

Employees are reminded to complete the COVID-19 training module on FanshaweLearns in advance of their first visit to campus this term, and the COVID-19 screening form each time you come to campus.

For more information about health and safety during the fall term, please watch the recording of the employee town hall that took place on August 25, or view the slide deck.

Fanshawe is hosting the Middlesex-London Health Unit (MLHU) on campus for several COVID-19 immunization clinics during school start up this fall. Any Fanshawe students, staff, contractors or volunteers who have not received a first or second dose are encouraged to attend – dates and times for the clinics are available on the Fanshawe website.

For more information about the vaccine policy, please visit our Vaccine Policy FAQ (PDF). The full policy will be posted and made effective September 7, 2021.

 

 

Updated: September 2, 2021

Immunization clinics for staff, students, contractors or volunteers

London Campus and London South Campus

Fanshawe College will host the Middlesex-London Health Unit (MLHU) on campus for several COVID-19 immunization clinics during school start up this fall. Any Fanshawe students, staff, contractors or volunteers who have not received a first or second dose are encouraged to attend one of the following clinics.

London Campus (1001 Fanshawe College Blvd.), room G1014:

  • Tuesday, September 7, 2021, 2 p.m. to 7 p.m.*
    *outdoor tent during Orientation
  • Monday, September 13, 2021, 10 a.m. to 5 p.m.
  • Friday, September 17, 2021, 10 a.m. to 5 p.m.

All clinics will be held in room G1014, with exception of Orientation (September 7), which will be held outside under a tent. The clinic originally scheduled for September 4 has been cancelled.

(Note: to view a map of the London Campus and more information about getting around campus during renovations, please visit our Construction Detours page.)


London South Campus (1060 Wellington Road), second floor:

  • Wednesday, September 15, 2021,10 a.m. to 5 p.m.
  • Thursday, September 24, 2021, 10 a.m. to 5 p.m.

If you have any questions about the MLHU vaccination clinics, please contact health@mlhu.on.ca or visit the MLHU vaccination clinics website at healthunit.com/covid-19-vaccine.

 

 

Updated: August 27, 2021

Update for students, Fall 2021

Ontario’s chief medical officer of health recently announced that all colleges and universities in the province must develop a COVID-19 vaccination mandate. Based on this direction, Fanshawe will be implementing a vaccination policy for all employees, students, contractors and visitors who are required to be on campus this fall. We will finalize our vaccination policy as soon as we receive further details from the public health authority.

The policy will require employees, students, contractors and visitors to any Fanshawe campus to be fully vaccinated. Those who are not yet fully vaccinated, or have an approved exemption, will be required to participate in testing.

We will share more information about implementation in the days ahead, and in the meantime, the College strongly encourages everyone to get the vaccine as soon as possible.

Work-integrated learning (e.g. co-op, internship or placement)

If you will be attending a co-op work term or participating in internship, clinical or field placements, be sure you confirm with your co-op consultant or program coordinator whether you will require a COVID-19 vaccination before you are permitted to enter the host's facility. Some agencies and employers may require proof of a first or second dose and some may have a waiting period prior to entering the workplace. While on a work-integrated learning experience, you are expected to follow all policies and regulations that apply to your host agency or employer.

Pop-up COVID-19 Immunization Clinics

In order to make it as easy as possible for staff and students to receive the vaccine, Fanshawe has partnered with the Middlesex-London Health Unit (MLHU) to hold immunization clinics on the London Campus (1001 Fanshawe College Blvd.) and at the London South Campus (1060 Wellington Road). If you have not received a first or second dose of a Health Canada approved COVID-19 vaccine, we encourage you to attend one of these clinics.

Dates, times and locations are available on the myFanshawe portal under News and Notices (use the same username and password as you use for FanshaweOnline, and include fanshawe\ in front of your username).

Please check with other local health units for regional immunization clinics.

Before coming to campus

Before you come to campus, you must complete the fall COVID-19 online training module via FanshaweOnline (FOL) and also complete the daily COVID-19 screening assessment.

  • Please go to your School’s FOL home page for direction on how to locate and complete the online COVID-19 training before the start of classes. We recommend you complete the training on a desktop or laptop as mobile phones and tablets will sometimes cause errors and the course will not load.
  • You can access the COVID-19 screening form on our website or by downloading the Fanshawe Stay Safe app through the App Store or Google Play. It is mandatory to complete this screening each day that you are on campus, and you may be asked by College staff to show proof of completion.

(Note: to view a map of the London Campus and more information about getting around campus during renovations, please visit our Construction Detours page.)

We know you may have questions about the new Ontario vaccination mandate. Fanshawe College is waiting for additional information and does not have confirmed details to share at this time. We will update you on how Fanshawe will implement the requirement as more information becomes available. Please continue to monitor your email and check our COVID-19 website at www.fanshawec.ca/covid19.

Thank you for your patience during these challenging times. We look forward to welcoming you this fall!


 

Updated: June 3, 2021

Information for incoming residents

Fanshawe College is committed to providing an enriched Residence life experience in safe and healthy ways this fall. To make that possible, the Fanshawe Residence has adopted a vaccination requirement for residents under the guidance of the Middlesex London Health Unit (MLHU).

This message contains an explanation of the Residence vaccination requirement, how to access a vaccine, how to apply for an exemption, appeal processes and other important information about Residence this fall.

All students living in Residence will be required to show proof they have received at least a first dose of a Canadian approved COVID-19 vaccine. Students will also be expected to have a second dose scheduled within the recommended timeframe for that vaccine.

If students are unable to get the vaccine in their home community, Fanshawe will assist with scheduling a vaccination appointment upon arrival. Unvaccinated students will be expected to have their first dose within 14 days of arriving at Residence and will receive details about restrictions and accommodations until their appointment.

Students who are partially or fully vaccinated at least 14 days before move-in will enjoy enriched Residence life experiences such as use of common Residence lounges and spaces, in-person social activities for residents and visiting between Residence buildings.

Students who cannot be vaccinated due to medical accommodations or other protected grounds under the Ontario Human Rights Code may request an exemption. Fanshawe Residence staff will communicate with students about the outcomes of exemption requests and options available. Approved exemptions may impose restrictions on access, activities or room occupancy.

Residence applications will only move forward when this requirement has been met or a vaccine exemption has been approved.

Residence application process

Students will be required to submit documentation via online upload as part of the application process. Step 16 - Vaccination Acknowledgement in the application process will allow students to upload a document to prove they have been vaccinated or upload one of the exception forms linked on the page. Documentation must confirm you have received your first dose and have an appointment for your second dose within the recommended public health timeframe. Residence staff will review the documentation. If you are unable to obtain a first dose in your home community, please contact Residence staff for assistance at residenceacceptance@fanshawec.ca. In some cases, an exemption may be granted to permit your application to proceed as long as you will receive your first dose within 14 days of your move-in date.

How to access a vaccine

Residents who are eligible can book a vaccine appointment using the following:

How to apply for an exemption

Students who cannot be vaccinated due to medical accommodations or other protected grounds under the Ontario Human Rights Code may request an exemption. Students will be advised of the outcome in writing. Approved exemptions will include an accommodation plan and may impose restrictions on access to common spaces, Residence life activities and Residence room occupancy. If a student is not eligible for an exemption and decides to withdraw their Residence application, a full refund will be provided.

To request a vaccination exemption, download the appropriate exemption form linked on Step 16 of the Application. Complete and upload the form before completing Step 16 and Residence will process your request.

Exemption decision appeals (processes)

Once an exemption decision has been made, students will be advised of the outcome in writing. Students who wish to appeal the vaccine exemption outcome may do so by contacting the Director, Residence Operations.

Additional details about COVID-19 precautions

Safety is a top priority for the Fanshawe Residence experience this fall, and that includes measures to protect ourselves and our student community to the fullest extent we can. Vaccines seem to be our best defense against COVID-19 and the quickest way to make our shared environments as safe as possible.

We will also continue to follow crucial safety measures such as cleaning and disinfection of high-touch surfaces and common spaces and providing access to hand sanitizing stations. We ask all students coming to Residence to please observe all posted rules as required under public health guidelines, including wearing a full-contact face covering at all times in the hallways, common spaces and any publicly accessible areas (partial-contact face coverings, face shields and vented masks are not permitted).

If you find you’re having a hard time coping with the situation, there are wellness supports in place for students as well as employees and their families. Please contact us at fanshaweresidence@fanshawec.ca to learn more about these supports.

We're excited to offer you a chance to enjoy enriched experiences this September and we look forward to a safe, healthy and fun fall term!

Thank you,

David Norwood
Director, Residence Operation
Fanshawe College Residence

 

Residence FAQ

 
FAQ about vaccination requirements for Residence

Does Residence require all students to be vaccinated?

Fanshawe Residence has adopted a vaccination requirement under the guidance of the Middlesex-London Health Unit (MLHU). This decision allows students to enjoy enriched experiences within our Residences such as use of Residence lounges and common spaces, in-person social activities for vaccinated residents and visiting between Residence buildings. Students living in Residence will be required to show proof they were vaccinated (at least a first dose) before their arrival – and those who can’t access a COVID-19 vaccination in their home communities will have 14 days after moving in to get vaccinated in London.

Residence applications will only move forward when this requirement has been met or a vaccine exemption has been approved. See more details.

 

Why is Residence adding this vaccination requirement?

Fanshawe Residence hopes to return to more full Residence life experiences as much as possible this fall. To allow us to provide enhanced opportunities for our residents, the Middlesex-London Health Unit (MLHU) has recommended a vaccination requirement. MLHU has stated that vaccination makes congregate living environments safer.

 

What about international students or students who received vaccines outside of Canada?

Students who have been vaccinated in another country with a vaccine that is not on Canada's approved vaccine list will still be eligible to live in Residence under vaccine exempted criteria. Until we receive further information from the Ontario Ministry of Health and local health authorities regarding acceptable alternative vaccines, Fanshawe Residence will consider those students not vaccinated with an approved exemption. They will be restricted to non-vaccinated student spaces and limited activities in Residence until the Middlesex-London Health Unit (MLHU) can assess each student's case individually.

Residence staff will also work with students to help schedule a Canadian approved vaccine upon arrival if needed. If you are an international student with plans to get a COVID-19 vaccine outside of Canada, you may want to find out if it is possible to choose a vaccine from the list of approved vaccines in Canada, if you are able to.

 

If I get vaccinated, will that allow me additional opportunities at Fanshawe beyond Residence?

Enriched student experiences within Residence for vaccinated residents do not extend to other Fanshawe College services, departments or activities hosted by the College or by the Fanshawe Student Union. When students leave Residence, vaccinations do not exempt them from any requirements on campus.

 

Will this requirement prevent the spread of COVID-19 in Residence?

Fanshawe Residence is following Middlesex-London Health Unit (MLHU) guidelines for congregate living environments. By following this requirement, Residence is able to re-open lounges and common areas and host in-person events for our student residents.

Even with a vaccination requirement, we remain cautious about virus variants, asymptomatic and pre-symptomatic infection and other health concerns. Fanshawe Residence will continue to clean and disinfect high-touch surfaces and post signage indicating where physical distancing may be required, such as hallways or service counters. Where vaccinated students are able to enjoy sharing spaces, experts advise that masks or face coverings must still be worn, screening must take place and people should continue washing or sanitizing their hands regularly.

 

What opportunities are available to students who meet the vaccination requirement?

The decision to require proof of a first dose of a Canadian approved COVID-19 vaccine puts a priority on safety and allows students to enjoy Residence life opportunities more closely resembling a typical Residence experience. For those students who are partially or fully vaccinated at least 14 days prior to move-in, the following enriched student experiences are permitted:

  • Residence life – Events and social activities (such as contests or fundraisers organized by Residence Advisors, for example) will be permitted to occur in person with approval. A risk assessment will be completed to ensure the activity is conducted in a healthy and safe manner.
  • Roommates – Rooms will be occupied at full capacity. Students will be permitted to engage with other students in their rooms abiding by existing residence guidelines. The roommate selection process will be available to those students who have completed the COVID-19 vaccination portion of their application process. Non-vaccinated or vaccine-exempt students will not be permitted to reside with vaccinated students.
  • Common area access – Common lounges and study spaces within the Residence buildings, as well as kitchens and laundry facilities, will be open in areas where vaccinated students are placed. Full access to these spaces (within approved occupancy capacities) will be available.
  • Visitors – Vaccinated visitors from other residence buildings and the community will be permitted into Residence following the current sign-in policy and visitor approval process, which will include a vaccination confirmation.

 

What opportunities are available to non-vaccinated or vaccine-exempt students?

For those students who are not vaccinated or have been vaccinated less than 14 days before arrival, or for students with approved vaccine exemptions, the following limited activities will be permitted:

  • Residence life – Students will be offered virtual participation in events and social activities (such as contests or fundraisers organized by Residence Advisors, for example). Where the use of barriers is feasible, it may be possible to allow these students to participate in some in-person activities following two-metre physical distancing requirements, if capacity permits.
  • Roommates – Rooms will be occupied at 50% capacity. Students will not be permitted to engage with other students in their rooms. Roommate selection process will be limited to other non-vaccinated or vaccine-exempt students. Non-vaccinated or vaccine-exempt students will not be permitted to reside with vaccinated students.
  • Common area access – Common lounges and study spaces within Residence will be off limits and will not be accessible where non-vaccinated or vaccine-exempt students are placed. Kitchens and laundry facilities will be restricted to limited occupancy.
  • Visitors – Students will not be permitted to sign in visitors and will not be permitted to visit other Residence buildings.
  • Building placement – Non-vaccinated or vaccine-exempt students will be placed in areas of the building that only house other non-vaccinated or vaccine-exempt students. Options of building may be limited (e.g. traditional only available).

 

If vaccinated students can live on campus, can students also offer proof of vaccination in order to take their classes in person?

No. Fanshawe College does not have a vaccination requirement for attending classes or accessing College services. Program delivery plans for the fall 2021 term are not expected to change: classes will be delivered fully online or through a combination of online and in-person classes following strict COVID-19 safety guidelines, as previously announced. Students have already been notified of their program delivery and will receive further information from professors closer to the start of term.

Fanshawe Residence is following Middlesex-London Health Unit (MLHU) guidelines for congregate living environments. By following this requirement, Residence is able to re-open lounges and common areas and host in-person events for our student residents.