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March 31, 2016

Fanshawe College and Western University are partnering to jointly host the Society for Teaching and Learning in Higher Education (STLHE) conference, the pre-eminent Canadian conference for teaching and learning on June 21-24, 2016. This conference attracts over 600 participants including higher education administrators, faculty members, educational developers, and partners from post-secondary institutions in Canada and internationally. Conference attendees will experience both Western and Fanshawe as the two institutions are hosting different elements of the conference. For more information, see www.stlhe2016sapes.ca.

 

We need your help to make STLHE a success. Volunteers are very important to help the conference run smoothly and it can be a valuable experience for you with many benefits. In addition to knowing that you have helped Fanshawe and Western to make the conference a success, there are a variety of other tangible benefits when you volunteer:

 

  • You will get to meet people from across Canada and around the world who are interested in teaching excellence and supporting student learning.
  • If you are a student, being a volunteer counts towards your co-curricular record, and you can include volunteer service on your resume.
  • All volunteers will be entered into one of several prize draws (including several gift baskets and two STLHE banquet tickets), and you will also receive a fashionable conference T-shirt that is yours to keep!
  • Finally, if you plan to attend the conference, being a volunteer entitles you conference registration savings:
    • If you are interested in attending the preconference and main conference, working two 5-hour shifts as a volunteer would entitle you to attend the rest of the conference for the one-day registration fee ($200 for students, $250 for STLHE members).
    • If you plan to volunteer for only one 5-hour shift, you will be free to attend sessions for the rest of that day (at either the pre-conference or the main conference).
    • If you are interested in attending only the main conference, working two 5-hour shifts would entitle you to attend the rest of the main conference at no cost.

 

We have organized volunteer duties in 5-hour shifts, and you may sign-up to work more than one shift. Some of our exciting volunteer opportunities include Registration Support, Session Moderators, Social Media and IT Support, Wayfinders, and Greeters. See below for full descriptions. For more information contact the Centre for Academic Excellence CAE@FanshaweC.ca.

 

Thank you for considering being a STLHE 2016 Volunteer!  We can't do this without you.

 

To register as a volunteer go to: https://www.fanshawec.ca/survey/new825/stlhe.htm.

 

STLHE 2016 Volunteer Position Descriptions

Registration Support

The Registration Desk role involves providing conference attendees with their welcome packages (e.g., nametag, conference program, etc.) as they arrive to the conference. Volunteers in this role will be friendly and enthusiastic, provide quality support, and move attendees efficiently through the registration process in an organized fashion. Registration Desk volunteers will also connect attendees with Way Finders.  Registration Desk Volunteers are required to complete an online orientation and attend a brief but mandatory information meeting prior to their volunteer shift(s).

 

Wayfinder

The Way Finder role involves helping people find their way to campus buildings, conference sessions, meals, accommodations, parking, etc. Way Finders will be the first point of contact for most conference attendees and should be friendly and enthusiastic about providing quality support.  Way Finders will walk attendees to the location they are seeking, and maintain communication with conference planners to ensure information is disseminated in a timely fashion. Way Finders may also be asked to assist in other areas as the conference progresses and needs arise. Way Finder Volunteers are required to complete an online orientation and attend a brief but mandatory information meeting prior to their volunteer shift(s).

 

Session Moderator

The Session Moderator role involves providing assistance and support to Conference Presenters during interactive workshops and research presentations. In many cases, Session Moderators are the only face-to-face contact that the Presenter will have for the conference; therefore, it is important to maintain professional integrity at all times. The Session Moderator will meet the Presenter in their designated room, ensure that the presentation is set up smoothly (find IT Help if necessary), introduce the Presenter, and remain in the session to solve any problems that may arise. When the session is complete, the Session Moderator will thank the Presenter and make any required announcements. Session Moderator Volunteers are required to complete an online orientation and attend a brief but mandatory information meeting prior to their volunteer shift(s).

 

Social Media Support

The Social Media Support role involves attracting and interacting with targeted virtual communities and networks. Volunteers in this role will use their excellent writing and editing skills to generate, edit, publish and share daily content of the conference (original text, images, video, or HTML) that will build meaningful connections and encourage community member engagement. Social Media Support will moderate all user-generated content to ensure professional integrity. Generating and publishing content in both official languages will be encouraged. Social Media Volunteers are required to complete an online orientation and attend a brief but mandatory information meeting prior to their volunteer shift(s).

 

IT Help

The IT Help role involves ensuring that all AV equipment required for conference workshops and presentations is in working order. Volunteers will provide IT help as needed throughout the conference and should feel comfortable operating computers and AV equipment. IT volunteers will be trained on the particulars of campus AV equipment prior to the conference. IT Help Volunteers are required to complete an online orientation and attend a brief but mandatory information meeting prior to their volunteer shift(s).

 

Greeter

The Greeter role is focused on welcoming people as they arrive at various venues throughout the conference. Greeters will connect conference attendees with Way Finders, and should be friendly and enthusiastic about providing quality support. Greeters will maintain communication with conference planners to ensure information is disseminated in a timely fashion, and may also be asked to assist in other areas as the conference progresses and needs arise. Greeter Volunteers are required to complete an online orientation and attend a brief but mandatory information meeting prior to their volunteer shift(s).

 

Floater

The Floater role involves providing assistance in any area that may arise throughout the conference. Floaters will be asked to take on whatever role needs support in the moment (e.g., Registration Desk, Way Finder, or Greeter). Floaters should be friendly and enthusiastic about providing quality support to conference attendees. Volunteers in this role will maintain communication with conference planners to ensure information is disseminated in a timely fashion, and may be asked to convey information or deliver materials to various conference locations on campus. Floaters are required to complete an online orientation and attend a brief but mandatory information meeting prior to their volunteer shift(s).