Most Health Sciences, Human Services and Nursing program students need to provide a Police Vulnerable Sector Check. This annual requirement is received from your local police department or Ontario Provincial Police detachment. Since processing times differ, we strongly recommend that you contact your local police service to determine what forms you need to complete and processing times.
Why do I need to apply for a PVSC?
While on placement, you will be in contact with vulnerable people. Vulnerable individuals are people who, because of their age, a disability or other circumstances, whether temporary or permanent, are in a position of dependence on others or are otherwise at a greater risk than the general population of being harmed by persons in a position of authority or trust relative to them.
The PVSC is an annual requirement for Health Sciences, Human Services and Nursing programs. Most placement agencies require you to produce the results of a recent screening and some placement agencies request that students provide a PVSC completed within the last 6 months or as recent as 30 days. The College does not have any control regarding this requirement, or any additional cost incurred. Not all police agencies follow the same guidelines or use the same forms and costs can vary.
Important: Most agencies will not accept students with a criminal record. Students who are denied placement as a result of this screening may complete the academic components of the program. They will not, however, meet the requirements for graduation. Contact your Program Coordinator to discuss exceptions and concerns.
How do I get a PVSC application form and agency/college support letter?
Agency/College Support Letter from Fanshawe may be required by your local police agency in order to process a PVSC. Click here to get a copy of Fanshawe's agency/college support letter. If your local police agency accepts only original, signed documents, please contact the Pre-Placement Coordinator and an original letter will be mailed to you. Letters are also available at the front reception desk in Building D, Room D3005 and D3018 at the London campus.
London Police Service if you are a current resident of London you can apply in person or online. Please visit the London Police Services website for details and instructions. You will be required to submit an agency/college support letter to accompany your application. Please bring 2 pieces of identification (passport, license, mail, etc.) to support your application: London Police Service link.
Ontario Provincial Police if you live in an area that is serviced by the Ontario Provincial Police (OPP), your closest detachment will process your application. Agency Letters and OPP applications are available at the front reception desk in Building D, room D3005 and D3018 at the London campus. Some OPP detachments will accept a pdf version of the agency/college support letter. Click here to get a copy of Fanshawe's agency/college support letter.
Toronto Police Services if you live in an area that is serviced by the Toronto Police Service, please contact your Pre-Placement Coordinator and an original letter and application will be mailed out to you. Agency Letters and Toronto Police Services applications are available at the front reception desk in Building D, room D3005 and D3018 at the London campus.
How long does it take to process a PVSC report?
There can be delays in processing PVSC reports. Since processing times differ, we strongly recommend that you contact your local police service to determine what forms you need to complete and how long it will take to process a PVSC request. Some police agencies can take up to 6 weeks to process PVSC requests.
Remember: You must have your PVSC completed before the due date on the Professional Practice Health Form (Clinical Field Pre-Placement Health Form) and prior to your clearance appointment.
Note: the RCMP does have a PVSC mandate, which states that if your date of birth and gender matches an individual in the Sex Offender Database, your fingerprints will be required. This situation can take weeks to resolve and is subject to an additional expense. Fortunately, this does not happen often.
Current and/or expired PVSC reports
Expired - if your PVSC expires during the period of placement, you must make certain it is renewed one month prior to the date of expiration. Failure to do so will result in removal from the clinical/field placement of your program and progression to the following level will be denied.
Current PVSC - if you already have a PVSC and it was completed less than a year ago, you can use the original report. As noted above, it cannot expire during the period of placement.