Policy Info for Students
A Statement of Rights and Responsibilities outlines the College and Fanshawe Student Union’s values and expectations of community members. In keeping with this statement, policy documents are available to assist decision-makers by highlighting decision frameworks.
In particular, Fanshawe College has a number of policies related to the prevention or resolution of difficulties that students sometimes encounter. The policies define procedures to resolve complaints, to launch academic appeals, and to protect human rights. Policies also define some of the expectations the College has about student behaviour and responsibilities, including sanctions which may be applied when offences occur. They also provide you with information which can impact your life, including refund and withdrawal dates, or rules for academic progression.
College Policies are available in the Library, Fanshawe Student Union office, Counselling and Student Life office, divisional offices, the Office of the Ombuds and the main offices of area campuses. They are also available on FanshaweOnline. Selected policies are available on this website - see the list below.
It is important that you are aware of the policies which apply to you, what they are about, and how to get to them. When you sign onto FanshaweOnline, you'll be asked to acknowledge that you're aware of the policies and their location.
If you need assistance, we encourage you to contact Counselling and Student Life, Fanshawe Student Union, your divisional or campus office, or the Office of the Ombuds. Phone numbers and room locations for these offices are in your Student Planner.
Here are some of the policies that might interest you.
Click on the title for a description and the full text of the policy.
- Academic Offences (2-G-04)
- Academic Standing (2-C-05)
- Academic Withdrawal and Termination (2-C-06)
- Accessibility for Persons with Disabilities (1-I-19)
- Accommodation of Applicants and Students with Disabilities (2-A-09)
- Admission of Students to College Applied Degree, Diploma, and Certificate Programs (2-A-03)
- Articulation/Credential Recognition and Credit Transfer Policy (2-A-11)
- Co-operative Education Programs (2-B-06)
- College Alcohol Management Policy (1-D-07)
- Compensation and Terms and Conditions of Employment for Student Employees not Covered by a Collective Agreement nor the Terms and Conditions of Employment for Administrative Staff (1-B-45)
- Complaint Policy for the Ombuds Office (2-J-03)
- Course Grade System (2-C-04)
- Evaluations (2-C-02)
- Freedom of Information and Protection of Privacy (1-I-18)
- Full-time Post-Secondary Students Taking Continuing Education Courses (2-F-01)
- Graduation From Approved College Programs (2-B-17)
- Harassment and Discrimination Prevention (1-B-09)
- Health and Safety (D-55)
- Intellectual Property Policy (1-I-13)
- Interaction with Students (D-40)
- London Campus Library Policy, Part I - Print Materials (2-I-01)
- London Campus Library Policy, Part II - Interlibrary Loan Policy: Printed Material (2-I-02)
- London Campus Library Policy, Part III - Non-Print Materials (2-I-03)
- London Campus Library Policy, Part IV - Instructional Equipment (2-I-06)
- Mobile Learning, Tours and Field Trips (2-B-12)
- Parking and Traffic (1-F-05)
- Residence (1-I-15)
- Respectful College Community (1-B-46)
- Safe College Campus (1-D-05)
- Student Appeal of a Decision Affecting Academic Standing or Progression (2-G-02)
- Student Code of Conduct (2-G-01)
- Student Concerns and Complaints (2-G-03)
- Student Fees (2-E-01)
- Student Research Projects and Research Ethics Approval (1-J-06)
- Student Success (A-35)
- Use and Sale of Tobacco Products on College Property (1-F-01)
- Use of Copyrighted Materials (1-I-01)
- Video Surveillance (1-D-10)
Academic integrity is expected and required of all Fanshawe's students. Students are responsible and accountable for personally upholding that integrity. Academic offences will not be tolerated and students found guilty of such offences will be disciplined in accordance with this policy.
Click here for the full text of this policy*
2-C-05 Academic Standing
Academic standing statements are provided to students at the completion of each term to indicate:
- their status toward completion of program requirements; and
- their status in that program at a given period of time.
Click here for the full text of this policy*
2-C-06 Academic Withdrawal and Termination
This policy defines the consequences of withdrawal and termination on the student's academic record, fees and enrolment status.
Click here for the full text of this policy*
1-I-19 Accessibility for Persons with Disabilities
The purpose of this policy is to establish the College's commitment to complying with the AODA and its accessibility standards.
Click here for the full text of this policy*
2-A-09 Accommodation of Applicants and Students with Disabilities
The Fanshawe College Policy on the Accommodation of Applicants and Students with Disabilities is based on the Ontario
Human Rights Code. Every person has the right to be free from discrimination because of disability or perceived disability and the right to equal treatment. This includes the right to accessible education.
Click here for the full text of this policy*
2-A-03 Admission of Students to College Applied Degree, Diploma, and Certificate Programs
1.1 The College, in the interests of sound post-secondary education and, as a steward of public funds, assesses applicants against criteria, which indicate the prospect of success in achieving a diploma or certificate or other educational goals of the applicant.
1.2 All requirements will be objective, measurable and relevant to the program. Only requirements in published documents are valid.
1.3 Any applicant who meets the minimum admission requirements as published by the College and who applies by the published deadline(s) for application will be considered for admission to an appropriate program.
1.4 Admission to a program is determined by the College's assessment of an applicant's demonstrated abilities and skills, appropriate to the program of instruction.
Click here for the full text of this policy*
2-A-11 Articulation/Credential Recognition and Credit Transfer Policy
In support of the Applied Degree programs specifically but also to generally support transferability of college credit, the College seeks to promote articulation agreements and credit transfers and to ensure applicants, students and graduates are aware and informed of these agreements. Such agreements will be consistent with Board policy A-30, Certification and Articulation Policy.
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2-B-06 Co-operative Education Programs
The purpose of this policy is to clarify the practices and to enunciate in a single document statements pertaining to Co-operative Education.
Click here for the full text of this policy*
1-D-07 College Alcohol Management Policy
The purpose of this policy is to provide a healthy and safe campus environment where alcohol is involved, to prevent incidents and accidents related to the use of alcohol on campus, and to limit the college's exposure to liabilities related to the use of alcohol on campus.
Click here for the full text of this policy*
1-B-45 Compensation and Terms and Conditions of Employment for Student Employees not Covered by a Collective Agreement nor the Terms and Conditions of Employment for Administrative Staff
The purpose of this policy is to establish the method of determining compensation, benefits and terms and conditions of employment for student employees who are not covered by the Support Staff Collective Agreement, the Academic Collective Agreement nor the Terms and Conditions of Employment for Administrative Staff. It also establishes an appeal mechanism to the College's Human Resource Department concerning their compensation, benefits and terms and conditions of employment.
Click here for the full text of this policy*
2-J-03 Complaint Policy for the Ombuds Office
This policy establishes a process for dealing with complaints about the Ombuds or the Ombuds Office from any employee or student of Fanshawe College
Click here for the full text of this policy*
2-C-04 Course Grade System
The purpose of a College-wide grade system is to enable the College to communicate internally with students and with the public in a common language of academic achievement. The course grade system is used in all courses where student achievement is graded.
Click here for the full text of this policy*
2-C-02 Evaluations
The purpose of this policy is to set out the principles governing evaluations in all post-secondary credit courses.
Click here for the full text of this policy*
1-I-18 Freedom of Information and Protection of Privacy
The purpose of this policy is to outline the principles associated with providing access to public information while protecting the privacy of personal information and the confidentiality of third party information, in accordance with government legislation.
Click here for the full text of this policy*
2-F-01 Full-time Post-Secondary Students Taking Continuing Education Courses
This policy articulates the conditions governing the enrolment of full-time post-secondary students in a course or courses offered by the Continuing Education divisions.
Click here for the full text of this policy*
2-B-17 Graduation From Approved College Programs
This policy defines the minimum academic standards required by all students to graduate from approved college programs including grade point average, length of time to complete program requirements and recognition of academic excellence.
Click here for the full text of this policy*
1-B-09 Harassment and Discrimination Prevention
The purpose of this policy is:
- to provide every College community member with a learning and working environment that is free from discrimination and harassment in accordance with Ontario's
Human Rights Code (the "
Code");
- to provide information to ensure all community members are aware of their rights and obligations under the
Code; and,
- to establish procedures to ensure that complaints are dealt with in a fair and timely manner.
Click here for the full text of this policy*
D-55 Health and Safety
The Board of Governors of Fanshawe College is committed to maintain a safe and healthy work and study environment for all students, employees, clients, and members of the public who visit the College.
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1-I-13 Intellectual Property Policy
The purpose of this Intellectual Property Policy is to outline the College's position on the creation and development of works within the College system, and the ownership of intellectual property rights in those works.
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D-40 Interaction with Students
With respect to interactions with students or those applying to be students, the President shall neither cause nor permit conditions, procedures, or decisions which are unsafe, unfair, disrespectful, unnecessarily intrusive, fail to provide confidentiality and appropriate privacy, or unnecessarily limit a student's access to education provided by the College.
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2-I-01 London Campus Library Policy, Part I - Print Materials
This policy is intended to assist in making Library materials available to the greatest number of students and staff as possible, and to enable the Library to provide an effective and efficient service.
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2-I-02 London Campus Library Policy, Part II - Interlibrary Loan Policy: Printed Material
Interlibrary Service makes available materials not in the collection of Fanshawe College libraries. Interlibrary Loan Service is available to faculty, staff and students at the London Campus Library. Any costs associated with borrowing must be borne either by the individual patron or a divisional budget. The following policies, based on the Interlibrary Loan Code, are set out for the guidance of those who may wish to use the service.
Click here for the full text of this policy*
2-I-03 London Campus Library Policy, Part III - Non-Print Materials
This policy is intended to assist in making non-print library materials available to the greatest number of students and staff and to enable the Library to provide an effective and efficient service.
Click here for the full text of this policy*
2-I-06 London Campus Library Policy, Part IV - Instructional Equipment
This policy is designed to ensure maximum utilization and equal access to the central inventory of audio visual and instructional equipment held by the Library to assist and support the teaching/learning process of the College, and to enable the Library to provide an effective and efficient service.
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2-B-12 Mobile Learning, Tours and Field Trips
The College recognizes and endorses the concept of travel as a meaningful form of learning, both for credit purposes in regular College programs and for non-credit purposes in a variety of subject matter areas.
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1-F-05 Parking and Traffic
The purpose of this Policy is to facilitate the safe and orderly conduct of the College's normal business operations by supporting pedestrian and vehicular traffic accessing, entering onto, circulating within, and exiting from College Property and the provision of parking services on College Property within the limits established through the College's Campus Master Plan.
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1-I-15 Residence
The purpose of this policy is to define the principles concerning the operations of the Residence.
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1-B-46 Respectful College Community
This purpose of this policy is to provide every College community member with a respectful learning and working environment that demonstrates acceptable interpersonal conduct and is free from personal harassment; to provide information to ensure all community members are aware of their rights and obligations under the Respectful College Community policy; and to communicate that every community member is expected to contribute to the development of a respectful environment by behaving in acceptable ways and discouraging offensive behaviour of others.
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1-D-05 Safe College Campus
The purpose of this Policy is to articulate and demonstrate the College's commitment to provide a safe College Campus environment free from violence.
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2-G-02 Student Appeal of a Decision Affecting Academic Standing or Progression
This Policy provides students with an effective, fair and timely process to deal with appeals of decisions made under various College policies that impact a student's academic standing or progression.
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2-G-01 Student Code of Conduct
The purpose of the Student Code of Conduct is to define the general standard of conduct expected of students, to provide examples of conduct that may be subject to disciplinary action by the College, to set out the disciplinary sanctions that may be imposed, and to describe the disciplinary procedures that the College will follow.
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2-G-03 Student Concerns and Complaints
The purpose of this policy is to establish internal procedures so that concerns of students can be addressed appropriately without fear of reprisal and so that complaints by students concerning College policies, procedures or members of staff can be resolved. A complaint in the context of this policy is understood to mean the expression, either oral or written, of some discontent or dissatisfaction with the College, its operation or its employees, made to the appropriate administrator in good faith and in the expectation that some remedy or corrective action may be available.
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2-E-01 Student Fees
This policy defines the various student fee schedules, how these schedules are established and the fees set, the manner in which fees are to be collected and refunded, and the process to appeal fees.
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I-J-06 Student Research Projects and Research Ethics Approval
This policy defines the rights, obligations and limitations related to students and faculty who conduct research projects involving human subjects as part of their coursework, provides clarification and definitions of research activities related to student research, and distinguishes between routine research activities for skill development which do not require REB approval and student research projects which do require REB approval.
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A-35 Student Success
The Board of Governors is committed to student success as an outcome. Colleges have traditionally provided reasonable access to post-secondary education, and stringent efforts to improve student success could result in an impact on access. Therefore, along with the goal of student success, the Board of Governors wishes the College to maintain a balance between access and student success.
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1-F-01 Use and Sale of Tobacco Products on College Property
Recognizing the health hazards associated with smoking, the purpose of this Policy is to promote a healthier learning and working environment and to take steps towards reducing personal discomfort and health risks on College property.
Click here for the full text of this policy*
1-I-01 Use of Copyrighted Materials
The purpose of this policy is to provide guidance to administrators, contractors, faculty, staff , students and visitors concerning the expectations of the law with respect to copying, reproducing, or distributing any copyrighted material.
