Throughout the semester, we add student marks into FanshaweOnline for each evaluation they complete so that student and teacher can track overall progress. At the middle and end of the semester, we report their official midterm and final grades so that they appear in WebAdvisor as part of students’ official academic records.

Midterm Grades

Midterm grades are typically due in Week 7 of a 15-week semester for post-secondary courses, with the exact dates indicated on the academic calendar. By this time, students should already have received grades and feedback for evaluations from the first half of the course. The weight or value of those evaluations must represent at least 25% of the total grade for the course unless otherwise approved by your academic manager and stated in the course outline or course plan (Policy A131). 

Midterm grades are reported in WebAdvisor as either an ‘S’ for ‘satisfactory’ or ‘U’ for ‘unsatisfactory’. A midterm grade of ‘U’ or ‘unsatisfactory’ is meant to indicate that the student is achieving less than a C grade (60-64%) at the time the mid-semester grade is due (Policy A112). When giving ‘U’ grades, we also select a statement from the comment bank to let students know how they can improve that grade before the end of the semester.

To enter midterm grades:

Refer to the visual guide PDF: Submitting Midterm Grades via WebAdvisor (PDF) or follow the steps below:

  1. Go to WebAdvisor and log in with your Fanshawe credentials.

  2. Select the “Faculty” menu.

  3. Under “Faculty Information,” choose “Grading.”

  4. Choose the current term from the dropdown list.
    Note: some academic areas (e.g., CE, ELI) have non-standard term codes. Use the course and term code indicated on your faculty timetable to select the proper item from this list.

  5. Choose Midterm/Intermediate from the dropdown.

  6. Select one of your courses from the list.

  7. Input an “S” or “U” in the Midterm Grade column.

  8. Add comments as needed in the note column for “U” students.

  9. Click “Submit.”

Note: WebAdvisor has a 10-minute time out function. If a class set of grades and comments can't be entered within this limit, submit a batch of grades and then return to enter the next group. 

Final Grades

Final grades are due at the end of the semester with  exact deadlines indicated on the academic calendar. For almost all courses, you can use FOL's Grades Transfer tool to streamline the process of exporting final grades in bulk and with the correct grade scheme. The complete process is described in the help link below.

FOL Help: Grades Transfer

Retention of Grades and Student Work

All grade records and unreturned student work (e.g., assignments, exams) should be retained for one year (12 months) from their last reference, e.g., the end of the semester, or from the date a student completed an “I” grade, or when an appeal was resolved. Your academic manager, school assistant, or Customer Support Representative in your School or Campus can provide direction on where to store these documents.

Reflecting and Goal Setting

For many professors, the submission of final grades represents their last significant contact within a semester; hopefully it was a positive experience and that you’re able to continue teaching with this or other courses. As with any big transition, the next few weeks might represent returning to the planning stage for the next semester, but it should include reflection on the one just completed. Consider the following as you look back on your experience: 

  • How did your first semester go?

  • What went particularly well (that you should keep doing)?

  • What didn’t go as well (that you can change for next time)?

  • What did you like most about being a professor or about your teaching style?

  • Who did you collaborate with on your team? What connections do you still need to make?

  • Are there additional opportunities to engage students, new skills or technologies to learn, or processes for supporting students that you’d like to know more about?

Upcoming sections of this guide will provide additional resources for improving on your teaching skillset and “toolkit,” but remember that you will continue to receive email updates for weekly Teaching and Learning Resources, and can explore FanshaweLearns (login required) for internal training and development opportunities at any time.