STD03: Titles of Organizational Units and College Property

2. DEFINITIONS

Campus: The main campus of the College within the City of London community where the College provides significant academic operations and service functions. Campus may also be used to refer to a smaller, branch campus that is physically detached from the Campus and situated in a different neighbourhood within the City, including a downtown campus.

Regional Campus: A smaller campus of the College that is physically detached from the Campus and that is situated in a different major regional community from the community of the Campus.

Centre: Normally refers either to:

• A significant service function operating within an Organizational Unit, often taking the following form of title: "[service function] Centre"; or
• A significant physical entity or location within a campus building, often taking the following form of title: the "Centre for/of [physical entity/location].

Site: Normally refers a location with a single, specific purpose, usually non-academic service operation, or a very specific, limited academic function. A site is usually affiliated with operations of the Campus or a Regional Campus.

Organizational unit: A Faculty, School, Department or program area of study or a subunit under the operational control of a College budget manager.

College property: The real property, either owned or leased, operated and occupied under the aegis of the College, including the lands, together with any green space, roadway, walkway or other developed space thereon, and the buildings, including any level, wing, room or other structure or facility therein.

3. GUIDELINES

The President establishes the titles of organizational units and College property. The President also approves naming included in any titles in recognition of donations to the College or other contributions, except that the Board of Governors approves naming in accordance with the requirements of Board Policy D-14: Naming Recognition.

Titles of organizational units and College property are established and centrally controlled under this Standard if the title is likely to:

• Appear or be referenced in formal College publications; or
• Generate significant internal or external inquiries.

Reputation and Brand Management provides advice in the determination of whether or not a title is established and controlled under this Standard.

The current titles of organizational units and College property established under this Standard are included in Schedule 1 and 2 of this Standard respectively. The College organization chart is maintained referencing organizational units, whether centrally controlled or not under this Standard, together with other internal functions and services (contract services included) that may also generate significant internal or external inquiries.

The Chief Infrastructure Officer (Facilities and IT Services), in consultation with the Executive Director, Advancement and Alumni and the Executive Director, Reputation and Brand Management, establishes processes and procedures necessary to administer and maintain current titles, including naming and addressing of College property contained in Schedule 1 and 2 of this Standard. Employees use these titles in College communications.

For consistency in identification and branding purposes, the following conventions apply for the first instance in using a title in any College communication:

[College name], [major title of organizational unit or college property], [location];

Examples for Organizational Units;

• Fanshawe College, Faculty of Creative Industries, London Campus;
• Fanshawe College, Lawrence Kinlin School of Business, London Campus;
• Fanshawe College, Woodstock/Oxford Regional Campus, Woodstock;

Examples for College property;

• Fanshawe College, London Campus, London;
• Fanshawe College, Centre for Applied Transportation Technologies, London Campus;
• Fanshawe College, Centre for Digital and Performing Arts, Downtown London Campus;
• Fanshawe College, Woodstock/Oxford Regional Campus, Woodstock (Note that the Campus title is the same as the organizational unit title).

The addenda are updated as needed and posted without delay to the College Policy Manual. As an exception to normal practice, the addenda may be updated independent of the rest of this Standard, and such updates are not recorded in the Standard header.

4. REFERENCES

• Board Policy D-14: Naming Recognition
• College Policy C105: Gift Acceptance

5. ADDENDA

• Guideline A: REVIEW PROCESS FOR TITLES OF COLLEGE PROPERTY
• Schedule 1: TITLES OF ORGANIZATIONAL UNITS
• Schedule 2: TITLES AND ADDRESSES OF COLLEGE PROPERTY

Guideline A: REVIEW PROCESS FOR TITLES OF COLLEGE PROPERTY

Standard # & Title: STD03: TITLES OF ORGANIZATIONAL UNITS AND COLLEGE PROPERTY
Addendum: Guideline A: REVIEW PROCESS FOR TITLES OF COLLEGE PROPERTY
Issued by: Chief Infrastructure Officer, Finance and Administration
Effective: 2021-09-08

1. Purpose

The purpose of this document is to set out the process and procedure for administering and maintaining current titles, including naming and addressing of College property contained in Schedule 2. This procedure does not apply to naming recognition in the title of organizational units.

2. Procedure

2.1. Principles for Naming Recognition

The following principles shall be considered in any request for naming recognition in the title of College property:

• The naming is in recognition of a donation(s); or
• The naming is in recognition of other contributions, including community interests, excellence in society or other considerations as appropriate.

2.2. Request for Naming Recognition within the title of College Property

A request for naming recognition within the title of College property is normally considered first by the Executive Director, Advancement and Alumni. To be considered, a request for naming recognition must appropriately demonstrate that the requested naming recognition sufficiently supports, by the College's sole determination, the principles for naming recognition.

Where the Executive Director, Advancement and Alumni supports a request for naming recognition, the request, including the rationale and any proposed title(s) of College property recognizing the naming, is considered jointly by the Chief Infrastructure Officer and Executive Directors: Advancement and Alumni, and Reputation and Brand Management for support, and for recommendation for approval. Where a working group pertaining to external relations and campaign activities, or its successor, is functional, such review may be conducted through that working group.

Where the Chief Infrastructure Officer and Executive Directors (or working group) support a request for naming recognition, the request for naming recognition, including the rationale and proposed title of College property recognizing the naming, is presented for support, recommendation for approval and approval as follows:

• Fanshawe Senior Leadership Council for support and recommendation for approval;
• President for approval or recommendation for approval;
• Board of Governors for approval where Board Policy D-14: Naming Recognition applies.

Schedule 1: TITLES OF ORGANIZATIONAL UNITS

Standard No. & Title: STD03: TITLES OF ORGANIZATIONAL UNITS AND COLLEGE PROPERTY
Addendum: Schedule 1: TITLES OF ORGANIZATIONAL UNITS
Issued by: Chief Infrastructure Officer, Finance and Administration
Effective: 2024-05-15

Note: The complete listing of organizational unit titles is available in the standards document. Please refer to the original document for the full organizational structure including Academic Services, Corporate Strategy and Business Development, College Subsidiary Corporations, Finance and Administration, Office of the President, Human Resources, and Student Services with all their respective sub-units and departments.

Schedule 2: TITLES AND ADDRESSES OF COLLEGE PROPERTY

Standard # & Title: STD03: TITLES OF ORGANIZATIONAL UNITS AND COLLEGE PROPERTY
Addendum: Schedule 2: TITLES AND ADDRESSES OF COLLEGE PROPERTY
Issued by: Chief Infrastructure Officer, Finance and Administration
Effective: 2023-06-21

Note: The complete listing of College property titles and addresses is available in the standards document. Please refer to the original document for the comprehensive directory including campus titles, building names, room designations, roads, fields, gardens, grounds, and parking areas across all College locations.