Our top priority is the health and safety of our students, staff and any visitors to our campuses. We require contractors to review our Contractor Resources package before beginning maintenance or construction on College property. Please email firstname.lastname@example.org to automatically receive a copy. It includes information about:
- Contractor Safe Work Program
- Contractor Safety Checklist and Checklist Definitions*
- Internal Notice of Project
- High Risk Work Permit and Procedure
- Notification of Designated Substances
- Electrical Rules and Regulations
- Contractor Chemical Waste Disposal
- Contractor Hazardous Material Spill
*The Contractor Health and Safety Checklist and Checklist Definitions must be reviewed and completed for every contractor engaged on behalf of Fanshawe College. Note the checklist must be updated at least biannually or whenever the scope of the work changes (e.g., before every new construction, renovation, demolition and equipment installation project).
Every contractor is responsible for ensuring that all prescribed safety measures and procedures are carried out.
Projects that involve high-risk activity or designated substances must be overseen by Facilities Management.
This information is provided in order to help you avoid any unnecessary delays once work begins — whether to make inquiries or acquire an approval. Please take time to review the package and begin taking the required steps.
Purchasing and Payment Services
Fanshawe’s Purchasing and Payment Services aims to support both internal and external clients to make the best value decisions in a professional and transparent manner and to provide effective and efficient payments by following generally accepted accounting principles.
Finding Opportunities at Fanshawe
Fanshawe College uses Bonfire sourcing software to distribute procurement documents and receive submissions for procurement events. Suppliers are encouraged to create an account at no cost on the Bonfire website in order to view publically posted procurement events.
In accordance with the BPS Directive, Fanshawe College posts an announcement about all procurement events with a total value of over $100,000 on the MERX website
Fanshawe College has access to and uses various collaborative procurement opportunities and contracts. Under the BPS Directive the College has a duty to ensure that all such collaborative events have been run in a fair and transparent manner in accordance with all trade treaties, legislation and directives before participating.
Examples of entities running such events are;
Ontario Ministry of Government and Consumer Services (MGCS) https://www.doingbusiness.mgs.gov.on.ca/mbs/psb/psb.nsf/vorsearch
Ontario Education Collaborative Marketplace (OECM) https://oecm.ca/about-us
Ontario Colleges Purchasing Managers Association (OCPMA) https://ocpma.nebulome.com
Ontario University Purchasing Management Association (OUPMA)
Canadian Association of University Business Officers (CAUBO) https://www.caubo.ca/discover-caubo/member-discounts
Elgin Middlesex Oxford Purchasing Cooperative (EMOP) https://www.emop.ca
Invoicing and Payments
Invoices and payments are handled electronically wherever possible. Terms and Conditions of Purchase
Fanshawe College is committed to sustainable practices and environmental awareness. Invoices and payments are handled electronically wherever possible in order to reduce the resources required to complete these transactions.
Electronic Funds Transfer (EFT) payments information:
If you wish to receive payment by Electronic Funds Transfer (EFT) please send an email to the address shown below requesting an EFT form or click here to download an EFT form. Instructions for submitting are included in the form.
Invoices should show the PO number and/or contact information in order to ensure prompt processing and payment.
Submit invoices electronically to the following email address:
General email box: email@example.com
Fanshawe College has issued VISA Purchasing Cards to authorized staff, we encourage their use for small dollar purchases. When dealing with an order from Fanshawe staff, please advise them of whether your company can accept payment by PCard
Accessibility for Ontarians with Disabilities
The Purchasing Department at Fanshawe College is committed to not only adhering to the requirements of the Accessibility for Ontarians with Disabilities Act, but with the spirit of the legislation as well. We wish to support the College’s vision statement, “Unlocking Potential” by ensuring that the College and its programs are more accessible and inclusive to students, staff and the public. This document outlines how we will achieve these goals.
Purchasing and Payment Services is located at the London Campus at:
1001 Fanshawe College Blvd, PO Box 7005
London, Ontario N5Y 5R6
Purchasing and Payment Services Reception: 519-452-4447
Purchasing and Payment Services departmental fax: 519-452-3923
Invoices sent electronically must be directed to the following email address:
Invoices sent to any other email address may result in delayed payment.