Working at Fanshawe: Applicant FAQ

Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires accommodation during the application process or through the selection process, the hiring manager and the recruiter will work with the applicant to meet the job applicant's accommodation needs.

Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to jobs@fanshawec.ca

We post vacancies as needed and encourage applicants to check the website regularly.

The Full Time Support Staff Collective Agreement (Article 17) defines internal candidates for Support staff positions.

The Academic Employees Collective Agreement (Article 7.1B) defines internal candidates for Academic positions.

Job descriptions are provided to candidates who are invited to participate in the interview stage of the selection process. Applicants are encouraged to retain a copy of the job posting for their reference.

Fanshawe College thanks all applicants for their interest; however, only those selected for further consideration will be contacted.

Full or part-time positions posted on the Fanshawe College website are not always suitable for students due to the required daytime hours. As a student, please contact Fanshawe's Career Services department (jobs for Students) at jobsite@fanshawec.ca

For part-time (evening and weekend) teaching positions, contact Part-time Studies (Continuing Education) by sending your cover letter and resume to parttimestudies@fanshawec.ca

Note: If you then see a posted position you qualify for, you must apply to that position to be considered. Your unsolicited resume submission will not be automatically considered for a posted position.

Apply through our online job portal Workday by creating an account and submitting your cover letter and resume to a posted position. Carefully review the job requirements and tailor your cover letter and resume accordingly.

Yes. Once you identify a position that interests you, you may apply by creating a Workday account. From the Candidate Home, you may search for additional opportunities and create job alerts for positions that interest you.

Yes. You are encouraged to apply for roles that align with your skills and experience. Be sure to customize each cover letter and resume for the specific position.

Visit the Fanshawe Careers Page to confirm the posting is active. To be considered, you must apply directly through the Fanshawe College website.

No. You must apply to a specific position. Fanshawe College does not accept unsolicited resumes, in any format, to hold for future consideration. Please apply for posted competitions only. The only exception is for future consideration for part-time teaching.

Yes. If you log out prior to completing the application, it will save your progress. You will find incomplete applications in the "My Applications" section of your Candidate Home account.

Once you have submitted your application, you will see a screen confirming that we received it successfully. You will not receive an email confirmation.

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Please address applications to: Hiring Manager

At this stage of the recruitment process, we require submission of a cover letter, resume or curriculum vitae only.

Yes, your information is held securely in the system and only those involved in recruiting for that position have access to view it.

Unfortunately, we are unable to accept late applications. Applications must be submitted through the job posting in Workday before the deadline to be considered.

Fanshawe College employees will be required to conduct work within Ontario and must be available to work on campus, as required. Employees must be legally entitled to work in Canada.

Please log in to your Candidate Home to review your profile. To view the status of an application, review the "My Applications" section in your Candidate Home account. Please note that only those selected for further consideration will be contacted.

A submitted application will show as "In Progress" in your account.

Access "My Applications" from your Candidate Home. Click on the application and withdraw. If you withdraw your submitted application, you cannot apply to that job posting again. We are unable to reinstate your withdrawn application.

Once you have submitted your documents, you cannot edit or make any changes. Please proofread them carefully before uploading. We are also unable to edit a submitted document.

Edits/Changes to your contact information can be done at any time and will reflect in real-time on any submitted and future applications.

Competition timelines vary; there is no standard time period for notification but generally candidates are contacted within a few weeks of the posting close date. Due to the volume of applications received, only those selected for further consideration will be contacted.

If selected, we will contact you via email or phone to schedule an interview. Please ensure your contact details are up to date.

The recruitment process will vary depending on the position and hiring stage. Candidates may be asked to interview via Zoom, Microsoft Teams or in-person.

Interview questions are determined in advance, sent in advance, and all applicants are asked the same questions. This format allows us to evaluate all candidates fairly.

You may be asked to submit required documentation, complete an assessment or test, or prepare a brief presentation or teaching simulation. There may be opportunities for tours, or informal meetings with key stakeholders.

Review the job description, research Fanshawe College, and be ready to discuss your experience and how it aligns with the role. Practice common interview questions and prepare examples of your work.

We may use a combination of the following question types to assess candidates:

• Scenario-Based Questions: These assess your problem-solving and decision-making skills in hypothetical situations related to the role.
• Knowledge-Based Questions: These evaluate your technical expertise, industry knowledge, and familiarity with job-related concepts.
• Behavioral-Based Questions (STAR Method): These questions focus on past experiences, following the Situation, Task, Action, and Result framework to understand how you have handled specific work-related challenges.

The timeline varies by role. Generally, candidates receive an update within 2-3 weeks after their interview. All interviewed candidates will receive a response by no later than 45 days from the date of the interview.

Feedback is available upon request.

We verify credentials such as education, certifications, licences, and memberships as part of our hiring process. Please ensure all credentials are listed on your application.

Documentation may be requested during the recruitment process, and successful candidates will be required to provide proof of completed academic credentials (e.g., official transcripts from an accredited Canadian post-secondary institution or an international credential equivalency assessment).

If your credentials were obtained outside of Canada, you are required to provide an assessment of Canadian equivalency from a recognized organization, such as World Education Services (WES), and must confirm equivalency to the qualifications outlined for the position.

Working hours vary by position and department. Most job postings indicate the general hours required to work but specific details will be provided during the hiring process.

Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location without adverse impact on the operations of the College, inclusive of our Student and Staff experience in accordance with the Flexible Work Policy. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Click on the "Forgot your password?" link in the Login section. Enter your email address in the field provided and click Send. An email containing the reset password link will be sent automatically to the email address provided.

Troubleshooting: If you are still experiencing problems with the new password, type in the password rather than cutting and pasting it from your email. An extra space can sometimes be copied by mistake, rendering your password invalid.

Other possibilities:

• Enable your cookies
• Delete your cookies
• Update your browser to the latest version
• Use a different browser

• Ensure your file is a .doc, .docx, or .pdf.
• Avoid special characters in the file name (i.e., hyphens, spaces, commas, numbers, etc.).
• Close the file before you upload it.
• Ensure your documents do not exceed 5MB in size.

Yes, click on the Job Alert link in your account to set up your preferences.

Yes. If your email address has changed, you can log into your Candidate Home account, go to Account Settings and select "Personal Information" or "Change Information" to make updates.

Yes. You can use the last resume you uploaded by selecting "Use my Last Application" or choose to upload a new resume, which will pre-populate your job application with new information.

Yes, go to Account Settings and select "Delete My Information" in your account.