Fanshawe develops policies and procedures as a resource for staff, students and the wider College community. These documents are intended to guide decision-making around a number of topics, including student code of conduct, board governance and more. Policies and procedures are developed to reflect Fanshawe’s values and overall mission to provide pathways to success, an exceptional learning experience and a global outlook to meet student and employer needs.
All college policies are available in accessible formats upon request. To obtain an accessible version of any policy, please contact accessibility@fanshawe.ca.
The Board of Governors Policies have migrated. They can now be found on the Board of Governors page.
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All Policies
Academic and Research Policies
A2: Research and Scholarship
Academic and Research Policies
A2: Research and Scholarship
A202: Library Learning Commons
This policy establishes the Library Learning Commons (LLC) as a support for students and faculty in learning, teaching, and research. These goals are achieved by connecting LLC patrons to information and facilitating opportunities for practical...
Academic and Research Policies
A2: Research and Scholarship
A204: Copyright
The purpose of this policy is to guide Fanshawe College community members’ usage of works that are protected by copyright so as to promote users’ rights and prevent infringement.
Academic and Research Policies
A2: Research and Scholarship
A205: Intellectual Property
The purpose of this policy is to clarify and describe the creation, ownership, and use of Intellectual Property at Fanshawe College.
Academic and Research Policies
A2: Research and Scholarship
A206: Commercialization
The College has developed this policy in conformity with the requirements of the Commercialization Mandate Policy Framework, giving due consideration to the specificities of research in a college environment, the College’s other policies relating to...
Academic and Research Policies
A2: Research and Scholarship
A207: Open Education
The purpose of this policy is to promote equity, accessibility, and innovation in learning by removing barriers to educational resources and fostering a culture of collaboration and sharing.
Corporate Operations Policies
C1: Finance and Purchasing
Corporate Operations Policies
C1: Finance and Purchasing
C101: Disposal of College Assets
The purpose of this policy is to provide a fair and consistent process for disposal of College assets that maximizes proceeds to the College. This policy does not apply to real property, which is acquired or disposed only on approval from the Board...
Corporate Operations Policies
C1: Finance and Purchasing
C102: College Revenue and Cash
The purpose of this policy is to provide standards and guidelines for the collection, safekeeping and recording of College revenue, and for the handling of cash floats and petty cash.
Corporate Operations Policies
C1: Finance and Purchasing
C103: Revenue Contract Management
This policy establishes guidelines for pursuing new revenue opportunities through consistent practices, clear accountability, and proper documentation via contracts that protect both the College and funders' interests.
Corporate Operations Policies
C1: Finance and Purchasing
C104: Business Expense Reimbursement
The purpose of this document is to provide guidance for administering the preparation, investigation, review, and approval of out-of-pocket expenses incurred by individuals who conduct business activities on behalf of the College and its own...
Corporate Operations Policies
C1: Finance and Purchasing
C105: Gift Acceptance
This policy outlines principles and processes for accepting gifts, managing associated risks, and defining staff responsibilities in gift consideration and acceptance.
In keeping with the Ontario Human Rights Code and in response to the legislative and directive requirements of Bill 166, Strengthening Accountability and Student Supports Act, 2024, Fanshawe has amended its P208: Respectful College Community and Prevention of Harassment and Discrimination and A130: Student Code of Conduct policies to include information on how the College proactively combats and addresses incidents of racism and acts of hate, including a detailed outline of how the institution will conduct intake, institutional assessment, complaint review, interim measures, decision and outcome, and appeals. College-wide consultation has been undertaken as part of this process. For more information on the College’s approach to Bill 166 compliance, please contact the Centre for Equity, Diversity and Inclusion at EDI@FanshaweC.ca.