C208: College Location Closures and Hours

2. POLICY

College facilities and related grounds will be operated and accessed in a manner that promotes the safety and security of the College's community members.

2.1. Scope

This policy applies to all College closures. Incidental cancellation of classes initiated by a professor or academic manager are addressed in more detail in College policy A109: Incidental Cancellation of Classes.

3. REFERENCES

College Policy

• A104: Timetables
• A109: Incidental Cancellation of Classes
• A202: London Campus Library

4. ADDENDA

• Standard 1: CANCELLATION OF CLASSES OR CLOSURE OF COLLEGE LOCATIONS
• Standard 2: CAMPUS ACCESS

Standard 1: CANCELLATION OF CLASSES OR CLOSURE OF COLLEGE LOCATIONS

Issued by: Chief Infrastructure Officer, Finance and Administration

Effective: 2022-03-31

1. PURPOSE

The purpose of this standard is to describe how the College may cancel classes or close a College location.

2. PROCESS

2.1. Conditions

The decision to cancel College classes or activities, or to close in whole or in part any or all College locations due to a condition or situation where, upon assessment or review, such cancellation or closure is warranted, is made by the President (or designate). Examples of conditions or situations that may warrant such cancellation or closure include, but are not limited to:

2.1.1. An Emergency Incident defined in College Policy P103: Safe College Campus as:

Any situation or impending situation, real or perceived, caused by a force of nature, infectious disease or other health risk, or human act, whether intentional or otherwise, that:

2.1.1.1.

Results in or could result in serious harm to human health or life safety of Community Members, substantial damage to the College Campus or the environment, or significant, adverse impacts on critical College operations; or

2.1.1.2.

Threatens public safety, public health, property, critical infrastructure or operations on the College Campus, the environment, or the economic or reputational stability of the College.

2.1.2.

An Emergency Incident normally requires preparedness, response or recovery efforts exceeding the College's normal day-to-day activities;

2.1.3.

Active or predicted severe weather that, while not posing a hazard to a College location at the time, (i.e., not an Emergency Incident) results in or could result in hazardous or treacherous conditions for vehicle or pedestrian traffic to or from a College location during peak travelling periods (e.g., heavy snowfall, blizzard or blowing snow, freezing rain, fog, severe thunderstorm, strong wind or tornado, flooding); or

2.1.4.

A non-crisis condition or situation, normally planned or coordinated in advance, that results or could result in the temporary disruption or interruption of operations at a College location, but which efforts remain within the College's normal day-to-day activities, or of vehicular or pedestrian traffic from or to that College location during peak periods (e.g., a planned municipal power outage affecting service delivery at a College location, municipal street closure restricting access to or from a College location, public transit interruption or cancellation of major transit service to a College location, a planned labour disruption).

2.2. Delegation

The President delegates authority (under this policy and College policy P103: Safe College Campus) to the Emergency Director (or designate) to cancel College classes or activities at or to close, in whole or in part, any or all College locations due to an Emergency Incident.

For any College location outside of the City of London, the President normally delegates authority to the Dean or Associate Dean (or designate) responsible for that College location, to cancel normally scheduled College classes or activities or to close, in whole or in part, that College location when normally open, only for active or predicted severe weather.

Where College activity occurs at a facility operated by a non-College organization (e.g., co-op placement, clinicals at hospitals, schools, agencies, etc.), the decision to cancel College activities or to close that facility is normally made by that organization in accordance with their protocol. However, in the absence of that organization's decision or where a cancellation by the College is considered advisable, the President (or designate) reserves the right to cancel such College activity.

The President further delegates authority to the Senior Vice-President, Academic to cancel normally scheduled College classes or activities at College locations on an incidental basis and to establish, as appropriate, policies and procedures for such cancellations.

2.3. Information

2.3.1.

The College undertakes to provide primary cancellation or closure information on the College's website and via social media. Until a decision for cancellations of classes at or the closure of a College location is announced, the College location is to be considered as operating normally.

2.4. Cancellation of Classes or Activities

2.4.1. When a decision is made under this Policy concerning the cancellation of classes or activities at a College location:

2.4.1.1.

Students attending that College location and affected by the decision are excused from classes and activities at that College location for the period that the cancellation remains in effect. Such students are responsible for attending any rescheduled classes and activities, and for complying with any other arrangements deemed necessary by the College to complete their course learning outcomes;

2.4.1.2.

Academic Managers appropriately reschedule classes and activities cancelled or make necessary arrangements to ensure the completion of course and/or program learning outcomes;

2.4.1.3.

College operations at that College location are not affected by the decision and Budget Managers appropriately continue normal College operations; and

2.4.1.4.

Employees required to attend for work at that College location are not affected by the decision and are required to attend for work. Non-attendance at work is managed in accordance with College Policy P202: Absence Management.

2.5. Closure in Whole or In Part of a College Location

2.5.1. When a decision is made under this Policy concerning the closure, in whole or in part, of a College location:

2.5.1.1.

Students attending that College location who are affected by the decision are excused from classes and activities at that College location for the period that the closure remains in effect. Such students are responsible for attending any rescheduled classes and activities, and for complying with any other arrangements deemed necessary by the College to complete their course learning outcomes;

2.5.1.2.

Academic Managers appropriately reschedule classes and activities cancelled or make necessary arrangements to ensure the completion of course learning outcomes;

2.5.1.3.

College operations at that College location may be affected by the decision. Budget Managers, in consultation with their supervisors, appropriately review, assess and evaluate service delivery adjustments to College operations that continue for students, employees, research, contractors, safety and facilities despite the closure, such continuation may be at reduced service levels, including (but not limited to) campus security, emergency management office, environment, health and safety services, residence operations and related services, food services, information technology services, library and media services, and office of the registrar; and

2.5.1.4.

Employees who normally work at that College location may be affected differently. A decision to close may result in the requirement for some Employees to attend for work to support College operations as may be adjusted or to perform their assigned duties at a College location that remains open despite the closure of another College location. Reporting and management of attendance or non-attendance at work is handled in accordance with College Policy P202: Absence Management.

3. REFERENCES

College Policies

• A104: Timetables
• A109: Incidental Cancellation of Classes
• P202: Absence Management
• P101: Corporate Health and Safety
• P103: Safe College Campus

Standard 2: CAMPUS ACCESS

Issued by: Chief Infrastructure Officer, Finance and Administration

Effective: 2022-03-31

1. PURPOSE

In order to ensure proper and efficient use, there are times when access to the College's resources by legitimate users may be limited because of the over-riding needs of safety or security.

2. ACCESS

The following provisions describe and define the conditions under which users are permitted access resources at College locations.

2.1. London Campus - 1001 Fanshawe College Boulevard

2.1.1. Normally Open

The London Campus at 1001 Fanshawe College Boulevard will normally be open from 07 00 H to 22 30 H Monday through Friday and 08 00 H to 17 00 H Saturdays and Sundays and statutory holidays (exception Christmas Day, New Years Day).

2.1.2. Normally Closed

The London Campus will normally be closed at all other times and access will be restricted to the after-hours entrance as well as entrances equipped with access control via student and/or staff access cards.

2.1.3. Fully Closed

The London Campus may be fully closed at prescribed times (e.g. December break, electrical shutdown) and access will be restricted to the after hours entrance.

2.2. All Other Locations

All College locations excluding the London Campus will follow opening and closing hours that will be conspicuously posted at their building entrances.

2.3. Identification

2.3.1.

Staff members and/or students may be required to show proof of identification at any time.

2.3.2.

A person wishing to gain access to a campus for special use may be required to deposit his/her identification card at the after hours entrance.

2.4. Eviction

2.4.1.

College staff or security employees shall have the right to evict occupants whose behaviour is deemed unacceptable and in contravention with College policies.