Apprentice and Continuing Education Students:

The information below pertains to post-secondary students only. Further details at the bottom of this page.

International students:

Please see the International Withdrawal and Refund Process page on the International Student site.

Canadian students:

Withdrawing from your program

Students considering withdrawal within the first ten (10) days of term must complete and submit a Withdrawal form

After the first ten (10) days of term, students are strongly encouraged to speak with a Counsellor, an Academic Advisor or an Admissions and Pathways Advisor in order to understand the implications of their withdrawal before they submit a Withdrawal form.

There is often an alternative to withdrawing from your program. These staff members can make sure you explore all of your options before leaving or help you create a plan for returning when you are ready.

Withdrawal from a program may affect those students who have received OSAP. Please contact the Financial Aid Office.

To book an appointment with a Counsellor, call 519-452-4282.

To book an appointment with your Academic Advisor, contact them using the information at fanshawec.ca/myssa.

To book an appointment with an Admissions and Pathways Advisor go to BookNow.

Refunds: how does it work?

Full-time students (includes in person and online), who officially withdraw by submitting a Withdrawal form within the first ten (10) days of term, are entitled to a refund of all the tuition fees paid for the term less the non-refundable deposit.

Part-time students, who officially withdraw by submitting a Withdrawal form within the first ten (10) days of term, are entitled to a refund of the tuition fees paid less the non-refundable deposit.

Full-time and part-time students, who officially withdraw by submitting a Withdrawal form after the first ten (10) days of term, are not entitled to a refund of any fee(s). After the first ten (10) days of term, students are responsible for payment of fees required for that level plus any administrative charges until an unpaid balance is paid in full. Students are responsible for ensuring that a completed Withdrawal form is received by the Office of the Registrar within the first ten days of term of a level.

Refunds are issued the way they were paid. If tutions and fees were paid by OSAP, a refund is issued back to the loan centre. If paid by credit card, the refund is placed back on ythe credit card. If paid at a bank, a cheque will be mailed to the address on your WebAdvisor account. Please allow 6 – 8 weeks for a refund to be issued. 

How will this affect my transcript?

If a student withdraws from a program within the first 10 days of term, there is no record of enrollment.

If a student withdraws from a program after the refund date (the 10th day of term) but before the withdrawal without academic penalty date, the student will be assigned a 'W' grade on the academic record in all their courses; there is no return of fees.

Withdrawal after this date (the withdrawal without academic penalty date) may result in an 'F' grade on the academic record in their courses; specific course grades will be determined by the individual course's professor of record.

When are the Course Withdrawal Dates?

Grades are assigned in compliance with the 'Course Grade System' policy A112. Withdrawal without academic penalty falls between the refund date and a date representing 70% of the total course duration calculated from the course start date.

I just want to leave. Why do I have to fill out the form?

It is important that students formally withdraw from the College by submitting a Withdrawal form even if no refund is available so that the fact of withdrawal will be recorded by the Office of the Registrar on the student record.

Students who leave the College without completing the formal withdrawal procedure may jeopardize their academic record at the College, jeopardize their chances for re-admission to the College at a later date or to another post-secondary institution.

In addition, students who leave without completing the formal withdrawal are still responsible for any outstanding fees and administrative charges for the program level until an unpaid balance is paid in full. Withdrawal from a program may affect those students who have received OSAP.

The official date of withdrawal is the date the withdrawal form is received by the Office of the Registrar.

Other withdrawal information you really need to know.

Students are responsible for the payment of all fees for a program level unless a written notification is received by the Office of the Registrar by one of the following deadline dates:

a) Before the start of classes

  • Your deposit is non-refundable if you decide to not attend Fanshawe. If you are only making changes to your program choice at Fanshawe, your non-refundable deposit will be applied against the tuition for your new program at Fanshawe (if your new program is in the SAME term).

b) From the commencement of the semester to the tenth (10th) day of term

  • if you withdraw up to the 10th day of term, you will be eligible for a refund of the full tuition and ancillary fees paid for the term less the non-refundable deposit.

c) After the tenth (10th) day of term

  • No refund is available and you are responsible for ALL fees for the current program level plus administrative charges

 

Tuition, Education and Textbook Amounts Certificate
A Tuition, Education and Textbook Amounts Certificate (Form T2202) for income tax purposes will be provided to each eligible full-time and part-time student in the February following the taxation year. These forms will be available through WebAdvisor. These forms should be retained.

Fee appeals

Students who withdraw from a program or course past the deadline (10th day of the term) have the right to appeal the withholding of these fees (A132: Student Fees Policy).

Click here for information on the Fee Appeal process

Continuing Education

CE students wishing to withdraw from their CE course need to complete the CE Withdrawal form. Partial refunds are available if students withdraw from a course no later than the refund deadline. The refund deadline is published on the course registration page and displayed at time of registration. For most courses, this is the day before the start of the third scheduled class. The refund is fees paid less a $20 administrative fee.
Courses with ancillary fees which include consumables may withhold additional fees for materials used/retained by the student prior to the withdrawal. 
The administration fee will be charged for course transfers.
If you have questions about withdrawing from a CE course, please contact us at ce@fanshawec.ca or 519-452-4277

Apprenticeship
Full-time apprentice students who withdraw prior to the third class meeting are normally entitled to a refund of tuition fees paid less a $100 administration fee. Please use the Withdrawal form. If you have questions about withdrawing from your apprenticeship, please contact us at apprentice@fanshawec.ca or 519-452-4277.