Withdrawing from your program

Students considering withdrawal within the first ten (10) days of term must fill out an "Application for Student Withdrawal" form which is available in the Office of the Registrar, Room E1012 (London Campus).

After the first ten (10) days of term, students need to speak with someone in order to understand the implications of their withdrawal before they will be allowed to complete the "Application for Student Withdrawal" form. Students have a choice of whom to speak with: a Counsellor, a Student Success Advisor or an Admissions and Pathways Advisor. There is often an alternative to withdrawing from your program. These staff members can make sure you explore all of your options before leaving or help you create a plan for returning when you are ready.

Withdrawal from a program may affect those students who have received OSAP. Please visit the Financial Aid Office.

To book an appointment with a Counsellor, go to Room F2010 (London Campus) or call 519-452-4282.

To book an appointment with your Student Success Advisor, contact them using the information at fanshawec.ca/myssa.

To book an appointment with an Admissions and Pathways Advisor go to BookNow or the Office of the Registrar in E1012 (London Campus) and see if anyone is available for a drop-in appointment.

Refunds: how does it work?

Full-time day students, who officially withdraw by completing an "Application for Student Withdrawal" form within the first ten (10) days of term, are entitled to a refund of all the tuition fees paid for the term less the $500** non-refundable deposit.

Part-time day students, who officially withdraw by completing an "Application for Student Withdrawal" form within the first ten (10) days of term, are entitled to a refund of the tuition fees paid except for an administrative fee of $20.00 per course.

Full-time and part-time day students, who officially withdraw by completing an "Application for Student Withdrawal" form after the first ten (10) days of term, are not entitled to a refund of any fee(s). After the first ten (10) days of term, students are responsible for payment of fees required for that level plus any administrative charges until an unpaid balance is paid in full. Students are responsible for ensuring that a completed withdrawal form is received by the Office of the Registrar within the first ten days of term of a level.

How will this affect my transcript?

If a student withdraws from a program within the first 10 days of term, there is no record of enrollment.

If a student withdraws from a program after the refund date (the 10th day of term) but before the withdrawal without academic penalty date, the student will be assigned a 'W' grade on the academic record in all their courses; there is no return of fees.

Withdrawal after this date (the withdrawal without academic penalty date) may result in an 'F' grade on the academic record in their courses; specific course grades will be determined by the individual course's professor of record. Grades are assigned in compliance with the 'Course Grade System' policy 2-C-04. Withdrawal without academic penalty falls between the refund date and a date representing 70% of the total course duration calculated from the course start date.

Students who withdraw from the College must return their Campus Card and London Transit Bus Pass along with their completed "Application for Student Withdrawal" form.

I just want to leave. Why do I have to fill out the form?

It is important that students formally withdraw from the College by completing an "Application for Student Withdrawal" form even if no refund is available so that the fact of withdrawal will be recorded by the Office of the Registrar on the student record.

Students who leave the College without completing the formal withdrawal procedure may jeopardize their academic record at the College, jeopardize their chances for re-admission to the College at a later date or to another post-secondary institution.

In addition, students who leave without completing the formal withdrawal are still responsible for any outstanding fees and administrative charges for the program level until an unpaid balance is paid in full. Withdrawal from a program may affect those students who have received OSAP.

The official date of withdrawal is the date the withdrawal form is received by the Office of the Registrar.

Other withdrawal information you really need to know.

Students are responsible for the payment of all fees for a program level unless a written notification is received by the Office of the Registrar by one of the following deadline dates:

a) Before the start of classes

  • Your $500 deposit is non-refundable if you decide to not attend Fanshawe. If you are only making changes to your program choice at Fanshawe, your $500 non-refundable deposit will be applied against the tuition for your new program at Fanshawe.

b) From the commencement of the semester to the tenth (10th) day of term

  • if you withdraw up to the 10th day of term, you will be eligible for a refund of the full tuition and ancillary fees paid for the term less the $500 non-refundable deposit.
  • an "Application for Student Withdrawal" form available from the Office of the Registrar must be completed and received at the Office of the Registrar, Room E1012.

c) After the tenth (10th) day of term

  • student is responsible for ALL fees for the current program level plus administrative charges
  • an "Application for Student Withdrawal" form is available from your Student Success Advisor, the Office of the Registrar, Room E1012, or Counselling and Accessibility Services, Room F2010. This must be completed and received by the Office of the Registrar.

** The Non-Refundable Fee for International Students is $2,300. Should an International student be denied a study permit and therefore unable to attend the college, the non-refundable fee will be $250.

Administrative charges are non-refundable.

The withdrawal deadlines are applicable to full-time and part-time day post-secondary students only. Adult Training and Apprenticeship Training students are advised to contact the Office of the Registrar if refund deadline information is required.

Tuition, Education and Textbook Amounts Certificate
A Tuition, Education and Textbook Amounts Certificate (Form T2202A) for income tax purposes will be provided to each eligible full-time and part-time student in the February following the taxation year. These forms will be available through WebAdvisor. These forms should be retained.

Fee appeals
Students who withdraw from a program or course past the deadline have the right to appeal the withholding of these fees (policy 2-E-01, section 3.16). Students who wish to appeal the withholding of fees must submit a written appeal to the Fee Appeal Committee, and clearly state the reasons the appeal should be considered. Dates, circumstances, how these circumstances affected the student's ability to continue in their program or course, and substantiation to verify these circumstances must be provided. Students have thirty (30) calendar days from the last day of the academic semester to make an appeal for that semester.

Part-time students - Continuing Education
Students are responsible for notifying the Office of the Registrar, in writing, of their withdrawal from a course(s). Upon request, a student will be issued a partial refund if they withdraw from a course no later than the refund deadline. For most courses, this is the day before the start of the third scheduled class. The refund will be less an administration charge plus GST where applicable.

Please note: the symbol associated with the Refund Legend in the course guide to determine which refund date is applicable. Courses with ancillary fees which include consumables may withhold additional fees for materials used/retained by the student prior to the withdrawal. Exceptions to this timeframe can exist for courses of less than five (5) weeks duration, online distance education and self-study courses.

The administration fee, plus GST where applicable, will be charged for course transfers.

Apprenticeship
Full-time apprentice students who withdraw prior to the third class meeting are normally entitled to a refund of tuition fees paid except for $100.00 which will be retained by the College.

Adult Training
Adult Training students' fees may be refunded in accordance with the Policy Framework from the Ministry.

International
For information on withdrawal and refund policies for English as a Second Language and International post-secondary students, please visit the Fanshawe International site.